Concept design by Astha Ventures · Fictional brand for demonstration Build yours →
NEWAutopilot approvals are here

Accounts payable,
on autopilot.

Flowpilot reads every invoice, matches it to the purchase order, routes it to the right approver and syncs it to your ledger — so your finance team closes faster and never chases a signature again.

This is a concept demo by Astha Ventures — Flowpilot is fictional, so nothing was sent or signed up.
14-day free trial No card required UK & EU data residency

Trusted by 1,200+ finance teams across the UK and Europe

Brindlewood Vantora halcyra. quillmark/ Ferro&Pike Oakhaven Lumora
How it works

From inbox to ledger in three steps

Connect once and Flowpilot takes it from there. No templates to build, no rules engine to babysit — just invoices that move.

1Capture

Every invoice, one place

Forward supplier emails, drag in PDFs or sync from your ledger. Flowpilot collects invoices from every channel automatically.

2Understand

AI reads and checks it

Line items, VAT and bank details are extracted in seconds, then matched against POs and receipts to catch errors before they cost you.

3Approve & sync

Right person, right time

Smart routing sends each invoice to the correct approver by amount, team or cost centre — then posts it to your books, ready to pay.

Product

Everything AP needs.
Nothing it doesn’t.

Built with finance teams in London, Dublin and Amsterdam to replace inbox chaos, spreadsheets and “can you approve this?” messages.

Line-level AI extraction

Reads any layout in 40+ languages — totals, VAT, line items and bank details — with no templates to train.

Up to 99% field accuracy

Three-way matching

Automatically reconciles invoices against purchase orders and goods receipts, flagging only true exceptions.

PO · Receipt · Invoice

Smart approval routing

Multi-step rules by amount, entity or cost centre. Approvers sign off from email, chat or mobile in one tap.

Avg. approval in hours, not days

Fraud & duplicate guard

Spots duplicate invoices, changed bank details and unusual amounts before a single pound leaves your account.

Real-time risk scoring

Multi-currency & VAT

Handles GBP, EUR, USD and 30+ currencies with live FX, reverse charge and Making Tax Digital-ready VAT coding.

Multi-entity ready

Two-way ledger sync

Posts coded bills to your accounting system and pulls back suppliers, GL codes and payment status automatically.

Plus open API & webhooks
Results

Close faster. Pay accurately. Get your evenings back.

Teams switching from manual AP to Flowpilot typically see the impact inside their first month-end close.

0×

Faster processing — handle invoices up to 10× quicker than manual keying.

0%

Touchless invoices — matched, approved and synced without a human click.

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Lower cost per invoice — up to 80% less spent on AP admin.

0 days

Earlier month-end — close the books up to three days sooner.

Estimate your savings

Hours saved / month140
Saved per year£53,760

Illustrative estimate for this concept: assumes 12 minutes of manual handling vs ~1.5 minutes with Flowpilot, at a £32/hour loaded cost.

“We went from chasing approvals on a Friday night to closing the month two days early. Our AP team finally works on analysis instead of data entry.”
FD
Finance DirectorBrindlewood Ltd · illustrative customer
Pricing

Simple plans that scale with you

Start free for 14 days. Upgrade, downgrade or cancel at any time.

Monthly Annual Save 20%

Starter

For small teams moving off spreadsheets and shared inboxes.

£149/ month
Billed monthly · excl. VAT
Concept demo — no account is created and no payment is taken.
  • Up to 300 invoices / month
  • AI extraction & VAT coding
  • Single-step approvals
  • Ledger sync for 1 entity
  • Email support
Most popular

Growth

For scaling finance teams with POs and multi-step sign-off.

£399/ month
Billed monthly · excl. VAT
Concept demo — no account is created and no payment is taken.
  • Up to 1,500 invoices / month
  • Everything in Starter
  • Three-way PO matching
  • Multi-step approval workflows
  • Fraud & duplicate detection
  • Up to 3 entities, multi-currency

Scale

For multi-entity groups that need control, SSO and audit depth.

£899/ month
Billed monthly · excl. VAT
Concept demo — this button doesn’t contact anyone.
  • Up to 6,000 invoices / month
  • Everything in Growth
  • Unlimited entities
  • SSO, SCIM & granular roles
  • Audit API & data export
  • Dedicated success manager

All prices in GBP. Need more than 6,000 invoices a month? We’ll build a plan around you.

FAQ

Questions, answered

Everything finance leaders usually ask before switching. Can’t find what you need? Our team replies within one working day.

Still deciding?Get a 30-minute walkthrough tailored to your AP process.
Book a demo →

Flowpilot captures header fields with up to 99% accuracy out of the box and improves as your team corrects exceptions. Every extracted field carries a confidence score, and anything below your threshold is routed for a quick human check.

Flowpilot offers two-way sync with the most widely used cloud accounting and ERP platforms, plus CSV, SFTP and an open API for anything bespoke. Suppliers, GL codes and tracking categories stay in sync automatically.

Customer data is hosted in UK or EU regions of your choice, encrypted in transit and at rest, and never used to train shared models. Role-based access and a full audit trail are included on every plan.

Most teams are processing live invoices within a day. Growth and Scale customers get a guided onboarding session to mirror existing approval policies and import historical suppliers.

Yes. Recreate your delegation-of-authority matrix with rules based on amount, supplier, entity, department or cost centre — then let Autopilot handle the routine, low-risk invoices.

No — Flowpilot is a fictional brand. This page is a concept website designed and built by Astha Ventures to demonstrate the quality of SaaS marketing sites we create. All names, figures and customers shown are illustrative.

Get started

Close the books before Friday.

Join the finance teams who let Flowpilot handle the paperwork. Set up in minutes — no card, no consultants.

Thanks! This is a concept demo — your email was not sent or stored anywhere.

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